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How to Join a Zoom Meeting – step by step | Zoom

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If the host needs to leave but the meeting should carry on, they can assign the host status to another participant — but enabling co-hosts has to be selected first in the “Meetings” tab and can only be selected by subscription holders.

Alternatively, you can leave the meeting or end the meeting for all. Now that the basics have been covered, there is a range of settings and features that more experienced users might want to use. Let’s head back over to the web portal to run through a few options. If you are using the desktop application , you can quickly access this area by going to “Settings”. If you have a Pro, Business, or Enterprise plan, you can take advantage of the webinars option. Webinars can be set up that broadcast to up to 50, view-only attendees at a time.

Screens, video, and audio can be shared; chat sessions between attendees and panelists can be hosted, and webinars can be run on either a pre-registration or open basis. In , Zoom introduced the option for enabling language interpretation. Up to 20 participants can be designated as interpreters during a Zoom session, and they can create their own audio channels for participants to select in their preferred language.

Virtual backgrounds can be used to hide the chaos and clutter of your home. There are specific hardware requirements, which can be accessed here.

Most modern PC setups should be able to manage — but the virtual background, either made up of images or video, works best with a green screen and uniform lighting. There is also “studio effects,” a beta service for adding filters. To set up a virtual background, go to the desktop app, “Settings,” and choose “Virtual Background. You may see a warning that says your hardware isn’t good enough — but give it a go, anyway.

This is a useful option if you are canvassing ideas or soliciting feedback and it comes with different annotation options, including text boxes, arrows, and more. The “spotlight” is a form of highlighter which can be used to bring user attention to a particular area or point.

This can be enabled under in-meeting settings. Notes can be added to a virtual whiteboard and shared screens. When software is popular, scammers come out of the woodwork to try and find a way to capitalize.

Zoom is no different ; the appearance of scammers jumping into unprotected meetings and posting malicious links and pornography has given rise to the phrase “Zoom-bombing. Zoom has published a guide on how to prevent gatecrashers from disrupting your meetings, including pointers such as:.

Zoom Rooms is a more advanced software offering available on a subscription basis. Zoom Rooms, an option for business owners, combines audio conferencing, video conferencing, and wireless screen sharing. A PC running Zoom Rooms is the bare minimum requirement, but iPads, TV displays, external speakers, cameras, and microphones can all be integrated within one room.

Zoom’s App Marketplace is worth investigating if you’re looking to implement more features in Zoom Meetings or Zoom Rooms. Apps can be integrated including the Otter.

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In paid subscription, you have the option to go according to the number of attendees. From 25 to attendees, you can select the custom packages. If you have more than attendees, you can contact the ClickMeeting sales department to craft the best package for you.

You must be wondering about the best ClickMeeting features. So, let’s find out the best features of ClickMeeting below. Step 1: Go to the join webinar page. Step 2: Now, enter the “Webinar ID” that you received in the email from the webinar or meeting host.

The examples below are shown using Mozilla Firefox and Google Chrome. Google Chrome should automatically download the file and point to it as shown above. Just before entering the meeting you will be prompted to enter a display name. This name is simply to identify you in the meeting and is not connected to your University username. You will then be prompted how you wish to join your audio.

If you are unable to join from Zoom on a computer or mobile device, then you can join on the telephone instead.

 
 

 

– How to Join a Zoom Meeting on Any Device

 

When your hand is raised, this will be reflected in the list of participants as below. As a host of a Zoom meeting, you can manually lower a participants hand yourself by going to the main participants list as above. This is demonstrated below:. A chat window will then open. It is possible that during the conference participants will be ask to turn off their cameras and move to audio only, particularly if there are problems with the available bandwidth.

To do this simply click on the camera icon at the bottom of the Zoom window. Next, head to ” Settings. Also: The modern workplace: Will remote tech workers tolerate being monitored? In the interests of security and to prevent scammers from hijacking a meeting , you should make sure you use strong passwords.

Passwords were not always enabled by default, but after Zoom apologized for “falling short of the community’s — and our own — privacy and security expectations,” a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal meetings. The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this option , and you can even impose blocks on users coming from specific countries or regions.

The Zoom desktop app has a similar layout, with “preferences” accessible from the top-right corner. The options you can access here are related to your PC, such as whether or not you want to use dual monitors or automatically enter a full-screen mode when a meeting starts. You can also test your microphone and speaker setup, choose a color theme, select a default location for recordings, and tweak accessibility controls, among other functions.

With your basic preferences in place, let’s go to the ” Meetings ” tab in your profile. The first screen you will see reveals any scheduled meetings in your diary. Click “schedule a new meeting” and a new screen will appear, in which you can name your meeting, add a description if you want, and choose the date and timezone.

If this is to be a continual meet up with colleagues, there is a handy ” recurring meeting ” checkbox under the timezone tab. If you select it, you can then choose how often the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during a day you want the meeting to repeat.

The short answer is: you must do so manually. There are two ways to do this: through calendar invites, or via your own email account. If you wish to invite others through a calendar, links to Google Calendar, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved. Alternatively, next to the “join URL” link on this screen, there is an option to “copy this invitation.

See: Want to be a developer? These are the coding skills that can get you hired. Clicking on this page element brings up a screen with all of the important information required for the meeting, including the URL, of which the meeting ID is already embedded. Copy this to your clipboard, open your email client, paste the details into a new message, and invite away.

So, in short, all participants need is the meeting URL , date and time , and a passcode. If you want to try out features before bringing other people in, create a test meeting at this stage and select “Start this meeting. The first prompt, in either case, will ask you to join with computer audio if you are on PC, and will also give you the option to test your speaker and microphone. At the top right of the meeting window, you can choose to go full screen.

We are now going to go over the basic settings you need to know about in meetings for management purposes. If you are using an external microphone, speaker, or camera, open up the arrow tabs next to these options to choose which equipment you want to use external or inbuilt. Moving on, the ” Manage Participants ” tab is particularly important.

Alternatively, the host can enable an option that allows users to join before the host arrives, but the meeting will still have to be set up in advance. If you already have Zoom installed on your device, you can join a meeting directly from the app using a meeting ID or personal link name sent to you by the host. Selecting Google or Facebook will bring you to its respective sign-in page. A new window will appear. In the first box, enter the meeting ID that was sent to you when you received the invitation via email.

Alternatively, you can enter the personal link name if you happen to know it. Once you have the company URL, go to it in your browser of choice.

The landing page will look different between companies, but the options available will mostly be the same. Click that link. Call that number. When prompted, enter the meeting ID number also available in the email invitation using your dial pad. We select and review products independently. When you purchase through our links we may earn a commission.

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Always be mindful of trigger words and refrain from giving graphic details of your experiences. Be the example for others and give a trigger warning. Here are tips:. Mute yourself when not speaking unless the Host calls you to all un-mute. The Host is allowed to disable the chat feature if there is too much cross talk. You can also turn off your camera for anonymity. Some hosts join early or stay after for community time.

Join in if yours does! When you click the Raise Hand icon, a hand icon will appear next to your name that will notify the host your hand is raised. You will also see the hand icon turn green.

 
 

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